Bookings and schedule

A calendar that runs your schedule for you

Team schedules, rooms and online booking in one calendar. Clients only see times when both the specialist and the room are free.

In the illustration1Team schedule — every specialist in their own column2Clash warning before saving3Views: day, week, month, team
Appointments today7completed: 2Confirmed3to confirm: 2Appointment time5.5 hspecialists: 3Next appointment14:30today · Tomasz Mazur
1Saturday, 17 October 20263DayWeekMonthTeam
AWAnna WiśniewskaAesthetic medicine doctorKNKatarzyna NowakBeautician, receptionMZMarta ZielińskaBeauticianPLPiotr LewandowskiPhysiotherapist
091011121314
09:00 – 10:00Microneedle mesotherapyMagdalena K. · Room 1
10:30 – 11:15Botulinum toxinAleksandra K.
13:00 – 13:45Hyaluronic acid – lipsRoom 2
09:00Order hyaluronic acidTask
10:00 – 11:00Hydrogen facialKarolina G. · Room 1
12:00 – 13:00Break
11:00 – 11:45Cavitation peelNatalia K. · Room 1
13:30 – 14:30Laser pigmentation removalRoom 2
all dayTime offAbsence
2Schedule clash Anna Wiśniewska already has an appointment 13:00–13:45. Save anyway? Change timeSave

What changes with Frontlo

Phone calls mid-treatmentInstagram messages24/7 online booking
Instead of calls mid-treatmentFewer phone calls

Clients book themselves, any time, only into free slots.

Missed appointmentManual textsDeposit and reminder
Instead of empty slotsFewer empty slots

Deposits and automatic reminders cut no-shows.

Paper diary at receptionA separate calendar for everyoneOne team calendar
Instead of schedule clashesA schedule without clashes

Specialists, rooms and holidays in one calendar.

Calendar

Not just appointments. The clinic's whole day.

Eight event types, appointment statuses, recurring events and colour-coded rooms. Drag an appointment to move it, and pull its edge to change the length.

Event typeAppointmentBlocked timeAvailabilityTaskBreakTime off / absenceInternal deadlineFollow-up

Appointments, blocks, tasks

Also breaks, time off, internal deadlines and post-treatment follow-ups.

Appointment statusScheduledPendingConfirmedCompletedCancelledRescheduledNo-showNeeds follow-up

Statuses from booking to no-show

Reception sees at a glance what's confirmed and what still needs sorting.

Rooms Room 1Facial treatmentsRoom 2Laser and aesthetic medicineRoom 3Massage and body

Rooms and equipment

An appointment takes up a room, so two laser treatments can't land at the same time.

Schedule and hours

Everyone's schedule and clinic opening hours

Several working blocks a day, holidays and absences, public holidays and your own closure days.

Find a common slot AWKNRoom 2 15306090120 min Mon 9:00Tue 14:00Thu 11:30
Working hours · Marta ZielińskaBeautician Mon11:00 – 19:00Tue9:00 – 13:0015:00 – 19:00Wed11:00 – 19:00Thu9:00 – 17:00Fri11:00 – 19:00Sat9:00 – 14:00Sunfree
Absences Holiday · 3–7 November · Anna W. Blocked · every Friday 16:00–17:00
Public holidays and closure days 01.11 · All Saints' Day11.11 · Independence Day24.12 · Christmas Eve (closed)
Online booking

Five steps from website to appointment

The same on the website and in the app.

1

On the website and in the app they see the same offer, with prices and durations.

2
3
4
5
01 · TreatmentMicroneedle mesotherapyCavitation peelConsultation
02 · SpecialistFirst availableAnna WiśniewskaKatarzyna Nowak
03 · VariantFace60 min · PLN 450Face + neck75 min
04 · TimeMorningAfternoon9:0010:0011:00
05 · Deposit30% depositPLN 135.00Pay with BLIKThen: add to Google Calendar or .ics
9:41
Me AppointmentsPurchasedStatusSubscriptionVouchers UpcomingHistory
21OctMicroneedle mesotherapyWed · 10:30 · Anna Wiśniewska RescheduleCancel
04lisBeauty consultationWed · 16:00 · Marta Zielińska
18lisCavitation peelWed · 12:00 · Marta Zielińska
Home Shop Rewards Me
Changes and reminders

Clients reschedule themselves. On your terms.

Turn cancelling and rescheduling on separately, set how many days before the appointment they're allowed, and cap the number of changes. Reminders go out automatically: by email, text or push.

Patient self-service changes Patient can cancel Patient can reschedule Minimum before appointment2 daysMax. changes2 Requires reception approval
Appointment reminder 1 h2 h4 h12 h24 h48 h EmailSMSPushIn app VenaClinic: A reminder of your appointment tomorrow at 10:00 — Microneedle mesotherapy. See you soon!
.icsCalendar import, e.g. BooksyEvery 30 minutes; busy times disappear from booking.
iCal export for each personThe schedule on the specialist's phone.
Booking optionsOnline, external link, phone or “we'll call you back”.

Works together with other modules

Bookings and schedule

Move your schedule to Frontlo

We'll import your calendar, set up your team's hours and rooms, and you'll see your first online booking during the demo.

Book a demoPricing
New online bookingMicroneedle mesotherapy · Wed, 10:30 · Room 2Deposit paid
Reminder sentText and push · the day before